Category: Blog

Invoicing is foundational for every company. Your company’s cash flow depends on timely and accurate payments coming in and out. 

While simple invoices for fixed costs and things like office supplies, etc. can be managed easily through spreadsheeting… Telecommunications, IT, and Utility invoices get highly complex and require a different invoice management approach than with simple invoices. Varied meter ratings along with call originations, destinations, and durations mean these invoices can’t be predetermined or fixed. Also, most complex invoices include charges for various services that need to be cost allocated to various budget centers. These are the reasons why these invoices are considered complex. 

Many companies still manage these complex invoices using a risky and manually-intensive spreadsheet entry system. 

Data in these spreadsheets gets put on “spreadsheet island” with limited visibility, a lot of effort,  and no valuable trend reporting. Without monitoring this information, companies can’t use it to contribute to important business decisions being made. Easy visibility into the data from these invoices is offered through various software packages available on the market; however, these programs lack the algorithm that helps track inventory, audit charges, and apply cost codes to various billing items automatically.

That’s where Cannon Group’s InvoiceVue can help.

Unlike other companies, we are people first. Not software first. Our complex invoice management has two parts to it: our proprietary in-house complex invoice management software InvoiceVue and our dedicated team of experts that we assign to every account. 

InvoiceVue will not only give you visibility into every invoice, but it also monitors for errors and wrong or unnecessary charges, reduces your team’s workload, while giving you a team of experts by your side. Experts who will provide you with actionable insights both now and preemptively before you need them. 

Let’s look at why you should be trusting Cannon Group’s experts and InvoiceVue for all your complex invoice management needs.

Decrease in Risks and Erroneous Charges

The number of variables involved in complex invoices leaves room for the risk of errors and overlooked unnecessary charges. With InvoiceVue, invoices are completely automated, mistakes are easily caught, and your company is saved from incurring additional expenses.

Oftentimes invoices that have gone through the approval process will have miscellaneous or inaccurate charges added on that aren’t caught by the approvers. InvoiceVue gives you the confidence to know you are not paying for things you don’t need by providing monthly insights supported by our team of experts.

Department Charges

We get it – your team is working smart and interconnected across multiple departments. Charges are likely to come up on invoices that aren’t allocated to one department. InvoiceVue can monitor these expenses and help you divide these expenses by the departments that incurred them. Through intelligent automation, all of your invoices can be routed to the right place, every time.

Team of Experts on Your Side

Cannon Group is committed to taking things off your plate with InvoiceVue. 

When you partner with us, we never want to just give you software and leave you with more visibility, but the same amount of work. We give you a team of experts who will give you monthly insights and actionable guidance. 

With Cannon Group, you’re not just another account. You’ll have a dedicated consultant to provide you with immediate and pre-emptive guidance, an analyst to deliver actionable advice from your complex invoices, and a project manager to keep everything on track for your business to continuously reach its goals.

Connect With Cannon Group Today

Cannon Group’s complex invoice management uses InvoiceVue gives you full visibility and makes sure you’re supported with the right expertise behind that visibility. One spot, one place, one click to get all the data you need, before you need it, with InvoiceVue.

Schedule your demo of InvoiceVue today! 

More and more enterprises are moving to managed mobility services (MMS) because of the clear benefits. Outsourcing the end-to-end management of your mobile environment allows you to leverage providers with the expertise and resources to implement and manage your organization’s wireless lifecycle while freeing up your internal resources – your team’s time and your department’s budget. That way you can focus on more strategic transformational initiatives. 

How exactly will MMS help drive success in your organization? Let’s take a look.

Efficiency reduces your team’s stress and bolsters productivity

We are always looking for ways to make our business more efficient. Tapping into an enterprise MMS solution allows you to take mobility related tasks off your IT team’s laundry list. Things like ordering and kitting devices, managing vendor relationships and complex invoices, renegotiating contracts, etc. By outsourcing these tasks, either partially or in full, you give the team the opportunity to focus on more projects that will directly benefit your business and its bottom line.

Employee productivity will also increase with the use of MMS. When a device is broken or the end user needs service, your designated MMS provider will be there to help assist and resolve the issue at hand. This allows your end users to get back to their tasks quicker, increasing overall productivity and profitability.

Cost Savings = Bigger Budget 

We’re all looking for ways to save money within our organizations. MMS helps enterprises get the most out of their telecom and technology expenditures which saves money in their overall budget. 

Money saved can be repurposed into other strategic initiatives within the organization. The cost savings benefit, in many cases 35% or more, is enough of a reason alone for organizations to consider the opportunities managed mobility services provide. By working with an MMS provider, you cut down on IT expenses, reduce fees, and gain visibility and transparency into your organization’s mobile device spending.

In many companies we’ve worked with, this cost savings has gone directly toward driving digital transformation through more strategic IT initiatives. You can take a look at one of our case studies here.

End-to-end management leads to higher security 

One of your enterprise’s most vulnerable resources are its mobile devices. 

Security should always be a top priority for your organization when managing mobile services. Whether your organization uses a “Bring Your Own Device” (BYOD) policy, or offers a company owned device program, it is paramount that security measures are placed on all mobile devices that are intended to be used in the workplace. Being proactive about security within your company avoids the risk of data breaches which could become detrimental to your organization’s wellbeing.

At Cannon Group, we are an end-to-end enterprise MMS provider and ensure all your business critical applications are installed securely on each device. We constantly monitor your mobile infrastructure for security cracks. And if/when security breaches do happen, we work methodically to provide the lowest mean time to resolution possible.

How Cannon Can Help

MMS is not something companies should brush aside. Most enterprises are already working with a MMS provider and taking advantage of the benefits. In today’s world having the competitive edge can mean the difference in your business.

We realize there are many MMS providers out there for you to choose from. When you partner with Cannon Group, we provide your organization with a 100% guarantee that your savings will exceed our fees. We have the expertise, tools, and resources to help you implement and manage your mobile environment from start to finish.

Our end-to-end management of your technology solutions focuses on actually taking things off your plate. That way, you and your team can focus on more strategic initiatives.

Whether you are managing a small business or a large-scale corporation, invoice management can make the difference to understanding and being proactive about your cash flow.

When managing a medium to large-sized enterprise, invoice management is more than just a good idea – it’s a necessity. While small businesses tend to deal mostly with simple and fixed invoices, enterprises deal with complex invoices. These invoices involve subscriptions, numerous department participation, contracts, incentives, and variable pricing. 

Handling this invoice management manually in-house when dealing with complex invoices runs the risk of billing errors, misrepresented revenue, inefficiencies, and erroneous charges. In addition to this, companies may be running legacy software that can’t keep up with the variables involved with complex invoicing. 

All these potential pitfalls invariably translate to strained customer relationships.

A modernized invoice management system helps you pinpoint optimization opportunities 

In large enterprises, AP (accounts payable) invoices go through the routine process of being received, approved, and paid. 

During this process, it is not uncommon for the receiver and/or approver to miss an erroneous or uneconomical charge that has been placed on the invoice. These charges could come in the form of a subscription service that is not being used, add-ons that shouldn’t be there, or fraudulent charges. 

Another factor to consider when dealing with complex invoices is the ability to allocate the changes to the respective department(s) accurately. For example, there may be times a charge on an invoice needs to be split amongst departments. An invoice management system can assist your company in spotting the trends so that you can respond proactively in the future.

When dealing with variable invoices, such as telecom invoices, rates charged to the customer are based on the volume consumed. In this setting, AP, as well as AR (accounts receivable), invoices will differ from billing period to billing period. The difference will be seen in meter readings and as add-ons and subscriptions that the consumer may or may not be aware of. 

An optimized invoice management system gives you full, fine-grained visibility to track these invoices and spot optimization opportunities to save your company and the consumer money. 

Proactive management keeps negotiated rates low

Enterprises can fall into a routine of paying the same invoice month after month. Over time, these less-than-ideal rates can add up and cost your business a lot. 

An optimized invoice management system – one that combines modernized technology orchestration and proactive human intelligence – can help you negotiate rates with vendors to ensure your company is getting the best possible rate over time.

An outsourced and automated system means faster processing with less human error 

Companies are progressively looking to process invoices and close their books quicker at the same, or higher, rate of efficiency. In the age of digital transformation, there has never been a stronger case to utilize an invoice management system. A manual accounts payable process can take 30-90 days for the complete AP process to conclude and for the vendor to receive payment. 

Add human error into the mix, and this timeline could be even longer. By outsourcing and automating the accounts payable process, the average time to close your books becomes much faster.

And faster processing means better relationships with your vendors, more operational finesse inside your department, and a competitive edge over your competition.

How Cannon Group Can Help 

We understand your business needs an invoice management system that is not only able to organize and optimize your invoices but negotiate rates as well. At Cannon Group, we leverage our long-standing vendor relationships to negotiate and renegotiate for the best prices on your invoices. Our experts use state of the art technology to give you full visibility and control over your invoices to maximize your business’s efficiency.

Book your cost containment consultation, today, here.